Power Point 2013

Lesson 1:   Power Point Screen

Title Bar: Appears at the top of the screen, displays the title of the current presentation.

Menu Bar: Displays the menu, you use menu to give instructions to presentation

Rulers: Rulers are vertical and horizontal guides, which are used to determine the position to place the objects. They are marked in inches.

Standard and Formatting Toolbar: These are shortcuts to menu commands.

Placeholder: Used to hold the objects in your slide.

Status Bar: Displays the number of slides your presentation contain.

Outline Tab: Displays the text contained in your presentation.

Slides Tab: Displays a thumbnail of all your slides. click the thumbnail to view the slide in the Slide pane

View Buttons: appear at the tight bottom of the screen. you can change the views using these buttons.

Lesson 2:   Power Point Screen

Click and add the title and subtitle for the presentation.

Create New Slides

1. To Create new Slide

after done with the title slide, insert a new slide . To create a new slide.

• Choose insert > new slide from the menu

• Click on the icon

• Or else press Ctrl + M

2. To Select a Layout, click the layout you want in the apply slide layout pane.The layout will appear in the  slide pane.

3.To add text, click inside the placeholder and type

4.To add an additional slide to your presentation do one of the following:

• Right-click on the slide layout. A menu will appear. Choose Insert New Slide.
• Click the down arrow next to the slide layout. A menu will appear). Choose Insert New Slide.

Apply A Design Template

They Provide good backgrounds for your presentations. To apply a design template

1. Do one of the following

Choose Format>Slide  Design from the menu

Click the Slide Design icon

Design templates will appear on the right side of the screen. 

2.To apply a design template to all of the slides in your presentation do one of the following:

• Click on the design template.
• Right-click on the template. A menu will appear. Choose Apply to All Slides.
• Click on the down arrow next to the template. A menu will appear. Choose Apply to All Slides.

 Sorter View

After you have created your Power Point Slides, you can move, cut, copy, paste, duplicate and view them in Sorter view. To view the slides in Sorter view, do the following:

• Choose View > Slide Sorter from the menu.
• Click the Slide Sorter View icon.

Run Your PowerPoint Slide Show

Once you have created your slides, you can run your Slide Show

Do any one of the following:

1. Press F5, on the Keyboard
2. Choose Slide Show > View Show from the menu.
3. Click the Slide Show icon , which is located in the bottom right corner of your screen.

Your slideshow will appear on your screen.

Tips:

1. To Start the slide show from the current slide, press Shift + F5.
2. To Go to a Particular slide, when the slideshow is running, Press the slide no. and click enter. 

Print Your Slides

PowerPoint provides you with many printing options.
To print:

1. Choose File and Print  from the menu. The Print Preview area will be shown on the right window. or else Click Ctrl + P
2. Click the down arrow next to the Print What field.
3. Select what you would like to print.
4. Click the Print icon. The Print dialog box will open.
5. Select whether you want your slides to print in color, grayscale, or black and white. If you are using a black and white printer, choose black and white. You will use less ink or toner.
6. Check whether you want your slides to print vertically or horizontally.

PowerPoint comes with a set of Templates and Themes. In fact, One can design a custom one with the following steps in an easy manner.

How to Design a Power point Template

Step 1:
Open a Blank Presentation

Step 2:

Switch to Slide Master View, go to View Tab at the top and Select the Slide Master icon.

Step 3: 

Play with the Background styles, Colors, Fonts, Insert Place holders, Layouts and then add Effects, Graphics
and Finally Prepare a customized template that you like.
 


 Similar to the templates that i have Attached.
.

Portrait

Spot Myself in the art making.

MS Project

Microsoft Project has a Gantt Chart View which is a Visual Tool to Help Plan, Manage and track  a project or projects.

Planning a Project

·         Define Goals

·         Develop Tasks

·         Establish Time frames

·         Resource Availability?

·         Organize

Managing and Tracking a Project

·         Track Progress

-Are the tasks being completed on time?

-Is the Progress going to stay within the budget?

Using MS Project

1. Define the Project
2. Build the Plan

·         Set a Start Date

·         Enter tasks/durations

·         Assign Resources

·         Link Tasks

·         Fine Tune the plan

3. Track and Manage

·         Set a baseline

·         Enter Casuals

·         Adjust Plan

4. Close Project

1.     Defining the Project

·         The Objective of the Project should be defined by the person/group that is going to manage the project.

·         Tasks, Start times, and deadlines should be clearly established.

2.     Build the Plan  

Setting a Start Date

When Opening a new Microsoft Project File, the user is automatically prompted for  a start date, setting an accurate start date will make future entries more convenient.

Entering Tasks and Durations

·         Tasks are entered in the "Task Name" column.

·         Sub-tasks are created by indenting a task.

·         Durations may be entered in a number of working days or start and Finish dates may be used.

Standard Markers
Normal Task  - Designates ordinary task Duration

Summary Bar -Designates the duration of a group of sub-tasks 

 Special Markers
  Milestones - A reference point marking a major event in  a project and used to monitor the project's progress.
To create a milestone, enter "0", in the duration field.

Changing Marker Styles
Double Click on the marker you want to change and format accordingly

 Assigning Resources

·         A Resource Can be a single person, a piece of equipment, or it can represent a group , such as planners.

·         Information on Resources include availability, costs and working Time

·         Resources are very important in accurate Scheduling

·         To Assign a Resource

    -Select the task to which you want to assign the resource

              -Click the Assign Resource button on the toolbar

If Resources are not already setup, double click on the name box

Enter Pertinent Information and click ok.

When Resource has been selected, Click Assign


Linking Tasks
-Some tasks require that another task to be completed before it begin . These Tasks must be linked.
-Tasks and Subtasks are linked by assigning predecessors.


Predecessor
-A Task that must Start or Finish before another task can start or Finish.
Successor
- A Task that cannot start or finish until another task starts or finishes
-A Task is entered in the Predecessor Column

 Fine Tune the Plan
 -When all resources have been assigned and appropriate tasks are linked, the original Gannt Chart  will be complete.
-Check to make sure tasks have been linked correctly and task durations are correct
-The Project is now ready to begin.

 Set a Baseline
- A Baseline compares your original plan for the project with the actual course of the project
-You can see which tasks started earlier or later than planned ,exceeded their original budget, took longer than planned , and so on.
-Create a baseline after you've polished it and just before you actually start work on the project
-To Track Costs, be sure to enter cost information before you create the baseline
-Updates can easily be made to the baseline if information is missing.

The Baseline Plan includes:

·         Tasks (start and finish dates, duration, work, cost, splits, time phased work, and time phased cost)

·         Resources (work, cost, time phased work, and time phased cost)

·         Assignments (start and finish dates, work, cost, time phased work, and time phased cost)The tasks

To set a baseline:

·         Point to Tracking on the Tools menu

·         Click Save Baseline

Entering Progress
Update actual start and finish dates for a task.

·         On the Tools menu, point to Tracking and then click Update Task

·         Under Actual, type Start and Finish dates

Update progress on a task

·           Double-click on the task to be updated

·           Enter a percentage

·           On the Gantt chart, a progress bar appears in the task bar

Tracking Gantt chart

·           Tracks the progress of the project

·           Shows what tasks are overdue and what has been completed on time

·           Click on the Tracking Gantt icon to view

3.     Tracking Progress

Determining if tasks are starting and finishing according to plan:

–      In the Tracking Gantt, point to Table (View menu) and click Variance

–      Drag the Divider bar to the right to view variance

–        Variance is shown in Days

Determine if tasks cost more or less than budgeted

–      In the Tracking Gantt, point to Table (View menu) and click Cost

–      Drag the Divider bar to the right to view Total Cost and Baseline fields

PERT Chart

•         Shows a flowchart of the project.

•         Each box represents a task in the project.

•         Connecting arrows show dependencies between tasks. 

•         To view, click the PERT chart icon

Calendar View

•         Keeps tabs on when tasks occur.

•         Quickly see how long tasks take, when they start and finish, and how they occur in relation to other tasks.

•         To view, click the Calendar icon

Task Usage View

•         Work with task and resource information side by side.

•         Easily create useful reports about when a resource is scheduled to work on a task.

•         To view, click the Task Usage icon

Resource Graph View

•         See whether resources are over allocated, what capacity they're working at, and how much they cost in a timescale graph

•         To view, click the Resource Graph icon

More Views

•         Resource Sheet View

–        Easy way to review, add, edit data about resources

•          Resource Usage View

–        Work with resource and task information side by side

4.     The Project is Now Complete!!

•         MS Project is a very powerful tool if it is used correctly

•         This program can save a lot of time for engineers who are interested in time, cost, etc.

•         Automatically keeps your project organized.

Photoshop

How to Merge two Pics in photoshop

Step 1:

Open thr First Photo ----Here i am opening "Aishwarya's Photo"

Step 2:

Open the Second Photo---Here my second pic is of "Kareena's Photo"

Step 3:

In the Second (kareena's Pic), In the Layers window at the right bottom of the screen. Right click on the layer and Select Duplicate layer Option

Step 4:

In the Duplicate Layer Window, in the Destination document select the first Photo on to which you would like to duplicate this photo, here it is "Aishwarya"

Step 5:

Then you will see the Second Pic " kareena" on to the first pic "Aishwarya". Click Ctrl+T to adjust the angle,size of the pic you have selected and adjust both the pictures by selecting the respective layers..

Video:

Note: In order to make the merging more lively you can extract the particular portion of the pic and then duplicate, so as to make it more original when required.

To Extract the particular portion, Follow the Following steps

Step 1:
Go to Filter>> Extract ,

Step 2:
Select the Edge Highlighter tool and mark the edges of the area that you want to retain

Step 3:
Select the paint bucket tool and fill the area that you want to retain with the paint and click ok. and then Duplicate the layer on to first pic for perfection

Final Pic would be like this

MS Excel

Microsoft Excel is a tool used for Organizing and Analyzing the data. Here i am going to discuss about Some extra functions of the  Excel tool
1. Basic parts of an Excel Sheet


2.Use Autofill to complete a series.

i. Enter a value in a cell
ii.Select a cell and place the cursor in the bottom right corner.
iii.cursor changes to a black sign
iv.click and drag the sign down or across up to cells  where you would like to have the series.
v. sometimes , you need to select two cells at the start of the series.